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The documents to gather before forming your company

Company formation almost never fails on a legal difficulty. It fails on a missing document, an expired one, or one nobody said would be required. Here is what we ask for every time, and why.

Stage 4 of the journeyCompany formation

§ 01

The people

The people

Every file starts by identifying who is forming the company. It is the simplest part, and yet the one that blocks most often: one shareholder abroad whose document is improperly legalised, and the file waits.

  • Valid identity document for each shareholder — check the expiry date before scanning
  • Proof of address for each shareholder
  • For a non-resident shareholder: a document legalised as required
  • A power of attorney if a shareholder cannot attend

§ 02

The business itself

The business itself

The legal form and the corporate purpose are chosen, not suffered. They drive your tax position, your personal liability and your ability to bring in investors later. They are hard to correct once set.

  • Three name proposals, in order of preference — the first choice is not always available
  • The corporate purpose: what the company will actually do, not a generic formula
  • The capital split between shareholders, decided and written down
  • The registered address and its supporting document

§ 03

Decisions to take before, not during

Decisions to take before, not during

These questions always come up. Dealing with them calmly, before filing, avoids trade-offs made under pressure — and shareholders’ agreements written after a dispute rather than before one.

  • Who runs the company, and with what powers
  • What happens if a shareholder wants out
  • What happens if a shareholder does not contribute what they promised
  • How major decisions are taken: unanimity, majority, thresholds

§ 04

The most common mistake

The most common mistake

Filing the trade name without checking it is available as a trademark. You can perfectly well register a company under a name a third party has already protected — and find out two years later, once the sign is up and customers are used to it. The prior-art search happens before, and costs a fraction of a forced rebrand.

§ 05

The matching service

The matching service

Company formationFrom name search to a registered company.

These guides describe our working method and what we ask of our clients. They are not legal advice: the conditions applying to your situation are checked case by case.

§ 06

What we wish people knew earlier

Short guides, drawn from the files we carry. They do not replace a diagnosis, but they spare you the mistakes that cost the most.